BRING YOUR OWN DEVICE
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OHS
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As we begin the 2016-2017 school year, we are empowering students to take control of their own learning by allowing them to use their personal devices at school.  This new phase in our technology plan allows students to use their own devices for their school work in classes where the teacher permits it.  Over the summer we will be fine-tuning our BYOD Acceptable Use Policy and preparing for Olivet High School students to “BYOD”.   We are planning to extend the BYOD program to Olivet Middle School, 6th-8th grades next semester which starts in late January.  

We will share new information with the community as we move through the planning process on our website https://www.olivetstudent.org/district/technology/byod.   

Here are a few reasons we believe “BYOD” will benefit the district:

  • We are proud to be a  Google Apps for Education school.  We use Google Apps for creating and storing our work in the cloud. Google Apps are free cloud based applications.  The main ones we use are Google Docs for creating (Word type)documents, Google Spreadsheets for creating (Excel type) spreadsheets and Google Slideshow for creating (Powerpoint type) presentations.  Each student from 4th-12th grade has a Google Drive account where all their files are stored in the cloud and can be shared with other google users such as their teacher and classmates.  

  • Many of our teachers are now using Google Classroom to manage their online content as well.  Using technology to improve instruction and student learning is an important piece of our students education as we try to prepare them for constantly changing college and career opportunities.

  • We recognize the need to allow students to utilize their own technology in a more structured way at school.   We will help them learn how to use their devices responsibly and efficiently at school and in the future.

. . . . . . . . . . . . . . . GUIDELINES FOR DEVICES . . . . . . . . . . . . . . . .

Many of you have devices already that will be suitable for the classroom.   Take a look at the suggested specifications listed below to see if your existing device is a good match for school.  We understand that purchasing a new/used device can be overwhelming with so many choices on the market.  Products like the iPad, iPad Mini, Microsoft Surface, Android tablets like the Nexus and Galaxy, color e-book readers such as the Kindle Fire and Nook Color, along with Chromebooks (our preferred device), and laptops, are adding a lot of choices and confusion to the computing market. We thought it might be helpful to outline some specifications about what any device you buy your children for school work should have.  Smartphones are a great tool but will not be considered a recommended device.  The use of smartphones in the classroom will be at the discretion of the teacher.

Although we won't recommend specific models or kinds of devices, if you buy a computer or similar equipment for your child, we encourage you to buy a device that features:

  • An 802.11x wireless networking capability (the district provides filtered wireless access in all buildings for students).

  • A virus protection program, if purchasing a Windows or Macintosh desktop or laptop computer.

  • At least a 7 inch color screen with a minimum resolution of 1024 × 600 pixels.

  • An on-screen or external keyboard for entering text.  Note:  If your device supports bluetooth, bluetooth keyboards work great with tablets and are inexpensive.

  • An audio out port for earbuds or headphones.

  • A minimum of 6 hours of use from one battery charge.

  • A full-functioning, recent web browser (such as Google Chrome [preferred] Firefox, Explorer, or Safari) that will allow access to Google Apps for Education tools and documents, our student information system student portal (Skyward),  along with other e-resources the district provides.

  • The device you choose does not need the ability to install traditional software or lots of storage space for school.

  • A case that will protect the device.

Although these features are less essential, you might consider getting a device with:

  • A camera that takes both still photos and video (front- and rear-facing cameras are most versatile).

  • A microphone.

  • The ability to run Flash software (to view some online videos and animations).

  • The capacity to run graphing calculator software or apps.

Most Chromebooks, tablets, or full-sized laptops (new or used) can do most of these things. You may wish to bring the above list into the store to ask salespeople whether the devices you're considering meet the requirements. But remember, there is no perfect device. When writing a paper, solving a math problem, researching a topic, or collaborating with fellow students, technology can help your child do his or her schoolwork and develop good technology skills along the way.  Please contact your building principal with any questions.

. . . . . . . . . . . . . . . FREQUENTLY ASKED QUESTIONS . . . . . . . . . . . . . . . .


GENERAL

Question: Are all classes using BYOD?

Answer: Not all classes will be designed for the regular use of technology devices, which will limit the opportunities for use in those classes.  However, several classes will be designed for the use of technology devices and technology device access will be dependent on those student who participate in BYOD.


Question:  If a student does not participate in BYOD will they have access to devices during class?

Answer: Yes, students who do not use personal devices will have access to school owned laptops/Chromebooks when scheduled by the classroom teacher.


Question:  If a student does not participate in BYOD will they have access to devices outside of class?  

Answer:  Only school owned devices which have been signed out with a security deposit will be allowed to leave the school grounds.  We will have more information on this after we conduct a needs evaluation of the student body.


Question:  What devices are allowable to participate in BYOD?  

Answer: Suitable devices must have at least a 7” screen, wifi capability, and a browser.  Keyboards are suggested but not required. Smartphones are not considered an allowable device at this time.


Question: If a student participates in BYOD can they use it whenever they choose? 

Answer: No, each classroom teacher will decided when and if devices will be used in class.


STUDENTS

Question: I brought my personal device to class but my teacher said I had to put it away. Can I still use it?
Answer: The teacher has authority over classroom procedures. You may use your device when he/she gives you permission to do so.  Also, some subject areas and teachers are not designing lessons that regularly require the use of electronic devices.  Students in these classes may have limited opportunities to use their device.

Question: I need to print something. Is this allowed?
Answer: Yes, personal devices will be able to print to district library printers through Google Cloud Print.

Question: My device was stolen at school. Who should I contact about this?
Answer: Answer: Bringing your own technology device to school can be useful but some risks are involved as well. It is good practice to record the device's model and serial number in case of theft. Olivet Community Schools is not responsible for the theft or damage done to the device. If a theft occurs, you should contact a school administrator to make him/her aware of the situation so it will be handled the same way as any other theft.

Question: Am I still held accountable for the Acceptable Use Policy ("AUP") I signed at the beginning of the school year even though this is my own personal device?
Answer: Yes. The Acceptable Use Policy for Olivet Community Schools remains in effect even when you are using your own device since you will be connecting to the district's wireless network. Disobeying the terms of the AUP would be a student AUP violation and would be dealt with by school and/or district administration.


Question:  Can administrators look at my device?

Answer:  Yes.  The school reserves the right to examine the privately owned electronic device and search its contents if there is reason to believe that school policies or local, state and/or federal laws have been violated.


Question: Will I be able to access my personal H: drive where I store all of my work?
Answer: No. At this time all drives on Olivet Community Schools servers are not accessible on personal devices. However, students will be encouraged to use other means to save their work such as their Google Drive.


Question:  Am I expected to have earbuds?

Answer:  Yes, these are important for individual work requiring audio communication so that you do not disturb the work of other students.


PARENTS

Question: Is my child required to have a device?
Answer: No. Students will have access to district owned computers throughout the building.

Question: What steps can I take if my child's device is stolen or damaged?
Answer: Olivet Community Schools is not responsible for any damage or theft of student owned equipment. Keeping track of the device's serial number, model and type will be helpful as well. Theft or vandalism of any kind should be reported immediately to the school administration and/or resource officer so he/she can take the appropriate steps. Damage or theft is still the responsibility of the owner.

Question: What are the school/classroom rules for using cell phones?
Answer: Smartphones are allowed in the classroom for instructional purposes only as defined by each individual teacher. Students are not allowed to text or make calls without the teacher's permission.


Question: Will my child's internet be filtered at school even though they are using their own device?
Answer: Yes, as long as they are connected to the school wifi network.   The Children's Internet Protection Act (CIPA) requires all public school network access to be filtered.


STAFF

Question: Some of my students cannot access the network on their laptops or phones. I don't have time in a class period to help them with this. Should I put in a help request with the district technology coordinator?
Answer:  No.  Students who cannot access the district's wireless network or who may have technical issues with their device need to take care of this issue by working with their user's manual that came with the device out of the classroom. Directions for Olivet_Mobile Wireless Network are located on the district's website technology page.

Question: I have students in my classroom who are accessing the Internet using their provider's data plan (AT&T, Verizon, etc.) on their smartphones or laptops, hence bypassing the filter. Is this a violation of the student AUP?
Answer: Yes, this is a violation of the Student AUP and will not be tolerated at any time.

Question: I have my own laptop and a smart phone. I would like to utilize these tools while at school. Can I access the wireless network as a district staff ?
Answer: Yes. Staff can also access the district's wireless network. Keep in mind that the network is going to be filtered for anyone who may choose to access it.

Question: I believe one of my students may have been misusing his device. Should I call the technology office concerning this problem?
Answer: No. Any misuse of technology tools is a disciplinary infraction, and should be handled in the same manner as any disciplinary infraction. Any investigation by the technology department into technology use must be initiated by an administrator.  

Question: Who should I contact if one of my student's laptops is damaged or stolen?
Answer:  Any theft issues should be handled as you normally would by talking with the building principal. The Olivet Community School District is not responsible for any damage or theft of student-owned technology tools. It would be good to remind students to keep a record of the device's serial number just in case a theft occurs.